Privacy Policy

1. What Information We Collect
We primarily collect personal information directly from you, such as when you:

• fill out a form on our website
• contact us via email, phone, or social media
• participate in a survey, promotion, or competition
• interact with our services online or in person

In some cases, we may also collect personal information indirectly (e.g., via website analytics tools or trusted third-party platforms), but only where:

• you have authorised such collection
• it is not reasonably practicable to collect the information directly
• indirect collection is otherwise permitted under the Privacy Act 2020

2. Why We Collect Your Information
We only collect personal information where it is necessary for our business functions and activities, and for the purposes outlined below.
We collect and use your personal information for the following purposes:

• To maintain internal records
• To improve our products, services, and customer experience
• To send promotional emails about special offers, new services, or other updates
• To contact you for market research purposes
• To personalise your experience with our website and services

We will not use your personal information for any other purpose without your consent, unless required by law.
3. How We Store and Protect Your Information
We take reasonable technical and organisational steps to protect your information from unauthorised access, disclosure, loss, misuse, or alteration. This includes:
  Secure servers and data encryption
  Access control and password protection
  Staff training in privacy and data protection
  Regular internal reviews of our data handling practices
We retain personal information only for as long as it is needed for the purposes set out in this policy, or as required by law (for example, for accounting or legal compliance). When personal information is no longer required, we securely delete it or anonymise it to ensure it can no longer be associated with an individual.
Where we use third-party service providers to store or process personal information, we ensure they apply comparable safeguards in accordance with New Zealand privacy standards.
4. Disclosure of Personal Information
We do not sell your personal information to third parties.
We may disclose your personal information to trusted third-party service providers who assist us in operating our business, provided they comply with New Zealand privacy laws and only use your information for the purposes we specify.
We will not disclose your personal information to any other parties without your consent unless required or permitted by law.
Any disclosure will be limited to what is necessary for the intended purpose
5. Your Rights
Under the Privacy Act 2020, you have the right to:
  Access the personal information we hold about you
  Request correction of your information if it is inaccurate, incomplete, or misleading. If we do not agree to make a requested correction, you may ask us to attach a statement of correction sought to the information
  Withdraw your consent to marketing communications at any time
  Lodge a complaint with the Office of the Privacy Commissioner if you believe your privacy rights have been breached
You may request access to your personal information by contacting us at kiaoraparty@gmail.com. We will respond to your request within a reasonable timeframe (typically within 20 working days), unless there is a lawful reason to withhold the information, in which case we will inform you of that reason.
6. Cookies and Website Analytics
Our website may use cookies and similar technologies to improve your experience and analyse usage. This may include collecting data such as IP address, browser type, pages visited, and session duration.
You can control or disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of the website.
We use this data strictly for internal analysis and to improve our services.
7. Consent
By providing your personal information to KIA ORA PARTY, whether through our website, email, phone, in person, or other means, you acknowledge that:

• You have read and understood this Privacy Policy;
• You consent to the collection, use, storage, and disclosure of your personal information in accordance with this policy and the Privacy Act 2020;
• You understand that you may withdraw your consent to marketing communications at any time by contacting us at kiaoraparty@gmail.com or using the unsubscribe option provided in marketing emails;
• Withdrawal of consent will not affect the legality of processing based on consent prior to withdrawal.

If you do not agree to this policy, please do not provide your personal information or use our services.
8. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
Any changes will take effect once published on our website. We encourage you to review this page regularly to stay informed of how we protect your personal information.
9. Notification at Collection
When we collect personal information directly from you, we will inform you of:

• The purpose for which the information is being collected;
• Whether providing the information is voluntary or mandatory;
• The intended recipients or categories of recipients of the information;
• How and where your information will be stored;
• Your rights to access and correct your personal information;
• How to contact us with any questions or requests regarding your information.

This information is provided at the time of collection through privacy notices on forms, websites, or verbal communication.
10. Manner of Collection
We collect personal information in a lawful, fair, and transparent manner. We do not collect personal information by deceptive or covert means. Whenever we collect personal information directly from you, we provide clear notice about the collection and its purposes
11. Accuracy of Personal Information
While we do not rely on personal information to make critical decisions, we aim to keep our records as accurate and up to date as reasonably necessary for the purposes described in this policy.
We encourage you to notify us if your contact details or other personal information change, so we can ensure effective communication and service delivery.
12. Use of Personal Information
We use your personal information only for the purposes for which it was collected or for purposes that are directly related and compatible with those original purposes. If we wish to use your information for any other purpose, we will seek your consent beforehand or rely on another lawful basis.
13. Use of Unique Identifiers
We do not assign unique identifiers (such as IRD numbers, driver’s licence numbers, or passport numbers) to individuals in our operations, except where required by law. We minimise the use of such identifiers to protect your privacy.
14. International Transfer of Personal Information
We may transfer your personal information to service providers or partners located outside New Zealand for purposes such as data storage, processing, or service delivery.
When we transfer your personal information internationally, we ensure that appropriate safeguards are in place to protect your data in accordance with New Zealand’s Privacy Act 2020. These safeguards may include contractual agreements requiring overseas recipients to comply with privacy standards comparable to those in New Zealand.
We will only transfer personal information overseas when it is necessary for the purposes described in this policy or required by law.
15. Contact Us
If you have any questions, concerns, or requests related to your personal information or this policy, you may contact us at:
KIA ORA PARTY
Email: kiaoraparty@gmail.com
Phone: +64 2232 46678
You also have the right to contact the Office of the Privacy Commissioner New Zealand for further assistance.